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12 Tips for Crafting the Perfect Follow-Up Email After an Interview

Updated Dec 6, 2022

Follow Up Email After Interview

A high-quality follow up email after an interview is essential for both employers and job seekers. It is a critical part of the hiring process, as it allows employers to communicate with applicants, provide feedback, and confirm important details. It also allows job seekers to demonstrate their professionalism and interest in the position.

For employers, a post-interview follow-up email allows them to check in with applicants and confirm the details of the interview. It can also help employers provide feedback and provide interview status updates. Employers should consider sending a post-interview communication that includes an interview confirmation email, interview feedback email, interview thank you note, and interview follow-up letter.

For job seekers, a post-interview follow-up email can be an opportunity to demonstrate their interest in the position and underscore their qualifications and skills. Job seekers should consider sending a follow-up email that includes an interview thank you note, an interview follow-up letter, and an interview status update. Job seekers should also consider including an interview follow-up email sample to show the employer the quality and professionalism of their communication skills.

Overall, a high-quality follow up email is an important part of the hiring process for both employers and job seekers. It allows employers to check in with applicants, provide feedback, and confirm important details. It also allows job seekers to demonstrate their professionalism and interest in the position.

12 Tips for Crafting the Perfect Follow-Up Email After an Interview

What is the best way to structure a follow-up email after an interview?

There’s no one-size-fits-all answer to this question. It varies depending on the job, the candidate, the company, and a host of other factors. However, there are a few general guidelines that candidates can follow.

First, make sure to send your follow-up email within 24 hours of the interview. Anything later than that can start to look a bit excessive, and anything sooner than that might seem a bit too pushy.

Next, be sure to thank the interviewer again and express your continued interest in the position. After that, it’s up to you. You can share your career highlights, ask for additional feedback, or simply restate your interest in the position. Whatever you do, just be sure not to ask for a concrete answer about your chances of getting the job!

What should be included in the subject line of the email?

This is a common question that applicants get asked and it’s important to have a thoughtful and concise response. The key to answering this question is to be specific about what you would include in the subject line and why. You should be able to explain your reasoning for including certain details and what benefit your subject line will have for the recipient. Make sure to practice your response so that you can deliver a clear and concise answer that highlights your thought processes and communication skills.

How soon after an interview should a follow-up email be sent?

While you may be eager to hear back from the employer after the interview, you shouldn’t send a follow-up email too quickly. Give it at least 24 hours, and preferably a few days. This will show the employer that you’re not desperate for a job and that you have other things going on. It also gives you time to prepare a thoughtful follow-up email with some questions about the position or the company.

Is it appropriate to express appreciation for the opportunity to interview?

It’s always nice to express gratitude for the opportunity, but if you’re really interested, you don’t want to wait long to follow up, says Lili Hunt, co-founder of Talentlove. It’s best to follow up the next day or two after the interview, and make sure to reiterate your interest and enthusiasm.

How much detail should be included when referencing the interview?

The interviewer is asking you to provide a glimpse of the way you worked in the past. The answer to the question should reflect that. Be truthful, clear, and concise. You can also phrase it as “how I worked in the past,” as if you have made changes to your work style.

Is it necessary to ask questions in the follow-up email?

What you send in your follow-up email should be constructive and informative. You aren’t looking to just pry open the hiring manager’s inbox and send them a bunch of questions they don’t care about. Remember that they have a lot on their plate, so keep your email short and sweet. If you have a question you really want to ask, consider sending it through a different channel, like a direct message on LinkedIn, so the hiring manager doesn’t get inundated with emails.

What should be included in the body of the email?

Though a well-crafted subject line can be a great attention-grabber, it shouldn’t be the only thing that makes a job candidate’s email stand out. That’s why it’s crucial to think about the body of the email too. A well-written email body with a good structure and flow can often make a big difference in how a job candidate’s message is perceived. It can also help the recipient easily understand the candidate’s message, as well as their intentions behind it. So it’s important to include the necessary details, but also keep the email’s body clear, concise, and to the point.

Should the email be kept brief or should it include more detailed information?

A job candidate should think about the question, “Should the email be kept brief or should it include more detailed information?” by first remembering that you are writing an email, not a book. It is easy to write a long email and get into a lot of details, but if you want your email to be read, it should not be too long. It will be a lot easier for your reader if your email is concise and to the point. It is okay to be brief, but don’t leave out important information that may be needed.

How should the email be signed off?

Job candidates should consider using the salutation “Sincerely” as it is a formal closing. It is also more formal than “Cheers” as it has more of a business connotation. “Yours” is another option if you want to sound more formal and professional than “Best”.

Is it appropriate to make a request in the follow-up email?

The primary purpose of the follow-up email is to thank the interviewer and confirm your interest in the position. However, it is appropriate to make a request to schedule a second interview if you have not received a response within 48 hours. Mentioning this as part of your request will avoid giving the impression that you are impatient or overly pushy.

Is there a way to ensure the email stands out among the many received?

A job candidate should think about the question, Is there a way to ensure the email stands out among the many received, by trying to be specific and thorough with the subject line. Many email recipients will sort between emails based on their subject lines, as they have a lot of time to read and respond to.

By being specific and thorough, the job candidate can outline the details of the email and give an overview of what is being asked for or what is being relayed. By doing this, it gives the reader a proper introduction to the email that can catch their attention and spark their desire to read the full message.

What should be done if there is no response to the follow-up email?

One thing that a job candidate should do is to keep a record of all of the emails that they have sent to the company. This will be very useful in case there is no response. They can look back through their records to see if they missed sending an email or if there was a problem with their email service.


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